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Important changes to your Sale and Purchase matter types

We have made some necessary changes to your Sale and Purchase matter types for improved efficiency in your conveyancing matters.

Why?

We are continuing to work on a large project to change the functionality behind our forms to use our Word App entitled LEAP Document Manager (LDM).  This change is necessary to make our forms compatible with Word Online.

These changes are in preparation of future enhancements to our LDM versions of the Settlement Adjustment Sheets/Statement of Adjustments (SAS), with the NSW SAS LDM due for release firstly shortly.  Keep an eye on the Forms Blog for release notification.  These enhanced versions will contain a time-efficient two-way write back functionality, whereby Directions (cheques) created within the LDM will automate directly to your LEAP matter and vice versa.

The write back functionality can however only map to ONE location in your LEAP matter and that is the relevant Sale / Purchase Reconciliation table.  The Cheque Details table will therefore no longer default to any newly created matters.

Why write back to the Reconciliation table and NOT the Cheque details table?

  • To allow for future enhancements such as the SAS’s being rewritten as LDMs
  • Less duplication as Directions only need to be entered once regardless of who they are being requested from – previously you had to re-enter them in up to 3 different tabs (Cheques requested by Vendor, Cheques requested from Mortgagee, Cheques requested from Client) now you simply select from a dropdown list “Funds to be drawn by” and select the option Bank, Client, or Trust
  • Unlike the Cheque Details layout, there is no limit in the Reconciliation table to the number of Directions that can be entered, essential for simultaneous settlements
  • All Reconciliation table entries you make automate into forms and By Lawyers’ precedents, with the ability to distinguish items such as Costs & Disbursements, Stamp duty etc. This wasn’t previously possible in the Cheque Details table
  • The Reconciliation table can be used as a full Statement rather than just an adjustment sheet for apportionable items between the parties, again with the ability to distinguish which Directions are Costs & Disbursements, Stamp duty etc
  • Items such as Costs & Disbursements and Miscellaneous items in the Reconciliation table are customisable as to your preferred description/wording
  • Standard entries can be set within Recurring Matter templates i.e. fixed price conveyancing fees and disbursements

What happens for existing matters where data is entered in Cheque Details table?

  • A script has been written in 2x that will move any Directions that have been entered in the Cheque Details table to the relevant Reconciliation table
  • The script will also test if the Settlement Details table is empty. If so, it will move the Time and Venue data completed in the Cheque Details table to the Settlement Details table
  • The script will ensure you do not need to re-enter any data anywhere
  • The script will then remove the empty Cheque Details table

What will you now see?

  • Should there be instances where you have entered Directions in both the Cheque Details and Reconciliation table, Directions from the Cheque Details will be added to the Reconciliation table with an Alert to ask you to verify your entries
  • When you first open the existing Sale and Purchase matter (that had Directions entered in the Cheque details), you will receive the following Alert:

Why do you need to verify your Directions in the Reconciliation table?

  • The location of the 3 different tabs in Cheque details no longer exists (Cheques requested by Vendor, Cheques requested from Mortgagee, Cheques requested from Client)
  • Instead you enter who the Directions are being requested from through the dropdown list “Funds to be drawn by”
  • As the options in Cheque Details and Reconciliation table are not identical, we are unable to map to this dropdown list section of the Reconciliation table from data that was previously completed differently
  • Rather you must open the Direction item that has been moved and reselect the relevant option, Bank, Client or Trust.

In addition, the enhanced SAS LDM versions will contain a Direction summary including (amongst other things), the “Funds to be drawn by” list:

Important Note:

Any of your existing Recurring Matter templates using the Cheque Details table will need to be updated to the relevant Sale / Purchase Reconciliation table

 

 

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NSW – Lease Matter Type Improvements

We have made improvements to the layouts for these matter types.  The changes include:

Lease Details

New fields:

  • Handover date
  • Is permitted use exclusive to the Lessee?

Disclosure Details

The field ‘Facilities & services provided by Lessor’ has been shifted from the Shopping Centre Details layout, because it relates to all leases not just Shopping Centres.

New fields:

  • Works to be carried out by Lessor before commencement
  • Lessee’s estimated contribution to Lessor’s works
  • Lessee’s fitout works
  • Lessor’s contribution to Lessee’s fitout works.

Shopping Centre Details

New field:

  • Total car bays in Centre

Renamed fields:

  • Number of car bays for all customers
  • Number of car bays for lessee only

Head Lease – New Layout in Lease Details

This layout is an entirely new one which caters for the details relating to a head lease.

Rent Layout

New fields:

  • Is rent based on turnover?
  • If yes, what is the method?
  • Turnover amount

Accordingly, the following forms have been recoded with the relevant changes:

  • Lessor’s disclosure statement (LL-NSW-PRL541)
  • Residential tenancy agreement (LL-NSW-PRL414)

We welcome your feedback together with any suggestions you may have in relation to unnecessary/outdated fields.  To provide feedback, please click here ensuring you state “NSW Lease Matter Types” in the details section.

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NSW – Sale and Purchase matter types

Some recent changes have been made to the ‘default’ Table types associated with the Sale and Purchase Matter types.

The following Table/Card types have been moved from the ‘default’ to the ‘other possible’ Table types:

  • Revenue office
  • Land Titles office

You may of course add these or any other required Table types to your Matter through the edit table types function.

Additionally, there has been some slight reordering so that more commonly used Tables, such as the Sale and Purchase Reconciliation Tables, appear before the less commonly used Tables.

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NSW – Revenue NSW forms

The following forms have been updated:

  • Acquisition statement – acquisition of an interest in a primary producer – Form ODA 043C [LL-NSW-OSR310]
  • Acquisition statement – acquisition of an interest in a private landholder – Form ODA 043A [LL-NSW-OSR637]
  • Acquisition statement – acquisition of an interest in a public landholder – Form ODA 043B [LL-NSW-OSR586]
  • Acquisition statement – acquisitions of land use entitlements by allotment of shares or issue of units – Form OSD 049 [LL-NSW-OSR688]
  • Application for exemption – charitable and benevolent bodies – Form ODA 048 [LL-NSW-OSR635]
  • Application for exemption – corporate consolidation transactions – Form ODA 028B [LL-NSW-OSR634]
  • Application for exemption – corporate reconstructions – Form ODA 028A [LL-NSW-OSR633]
  • Application for exemption – transfer of land used for primary production between family members – Form ODA 071 [LL-NSW-OSR616]
  • Application for exemption or refund – breakup of a marriage or defacto relationship – Form ODA 069 [LL-NSW-OSR614]
  • Application for exemption or refund – break up of domestic relationship – Form ODA 070 [LL-NSW-OSR615]
  • Application for first home owner grant – on or after 1 July 2017 – Form OFH 001 [LL-NSW-OSR663] and PDF version [LL-NSW-OSR713]
  • Application for first home owner grant – on or after 1 July 2014 to 30 June 2017- Form OFH 001 June 2017  [LL-NSW-OSR623]
  • Application for first home owner grant – on or after 1 October 2012 to 30 June 2014 – Form OFH 001  Oct 2012 [LL-NSW-OSR314]
  • Application for first home owner grant – on or before 30 September 2012 – Form OFH 001 Sept 2012 [LL-NSW-OSR619]
  • Application for reassessment and refund cancelled agreements for the sale or transfer of dutiable property – Form ODA 015 [LL-NSW-OSR295]
  • Application for reassessment and refund cancelled transfers of dutiable property – Form ODA 032 [LL-NSW-OSR307]
  • Application for reassessment failed instruments – Form ODA 018 [LL-NSW-OSR296]
  • Cancellation of EDR registration – Form ODA 031 [LL-NSW-OSR632]
  • Concession from duty – transfers between married couples and de facto partners – Form ODA 068 [LL-NSW-OSR613]
  • Declaration by licensed home builders purchasing vacant land – Form ODA 023 [LL-NSW-OSR300]
  • Declaration for urgent stamping of transfers assignment of leases – Form ODA 020 [LL-NSW-OSR297]
  • Declaration to be used for contracts for sale of land containing a special condition relating to GST – Form ODA 017 [LL-NSW-OSR610]
  • EDR acknowledge receipt of Revenue NSW accountable stamps – Form ODA 063 [LL-NSW-OSR063]
  • EDR acknowledge return of Revenue NSW accountable stamps – Form ODA 064 [LL-NSW-OSR064]
  • EDR cancellation request – Form ODA 042 [LL-NSW-OSR624]
  • EDR declaration of approval holder – Form ODA 074 [LL-NSW-OSR684]
  • Exempt acquisition statement – acquisition of an interest in a landholder – Form ODA 047 [LL-NSW-OSR313]
  • Exemption from duty – declaration by a tenant of the dept of housing or the aboriginal housing office – Form ODA 022 [LL-NSW-OSR299]
  • Exemption from duty – transfers between married couples and de facto partners – Form ODA 067 [LL-NSW-OSR612]
  • First home buyers assistance application form – on or after 1 July 2017 and lodgement guide – Form ODA 066A [LL-NSW-OSR664]
  • First home-new home application form – on or before 30 June 2017 and lodgement guide – Form ODA 066 [LL-NSW-OSR608]
  • Replica Instruments – Form ODA 019 [LL-NSW-OSR636]
  • Request for refund of duty on an application to register a motor vehicle – Form ODA 026 [LL-NSW-OSR303]
  • Statement for dutiable transaction not effected by a written instrument – Form OSD 046 [LL-NSW-OSR628]
  • Subcontractor’s statement – Form OPT 011 [LL-NSW-OSR685]

The following forms have been removed as no longer available:

  • Application for exemption – deceased estates – Form OLT 027 [LL-NSW-OSR320]
  • Application for exemption – land owned by a charitable or educational institution or a religious society – Form OLT 026 [LL-NSW-OSR319]
  • Application for exemption – land owned by societies, clubs and associations – Form OLT 025 [LL-NSW-OSR318]
  • Application for exemption – primary production land – Form OLT 028 [LL-NSW-OSR598]
  • Change of EDR details – Form ODA 030 [LL-NSW-OSR306]
  • Duties application form – Form ODA 001 [LL-NSW-OSR288]

The following Interactive PDF form versions are currently being updated:

  • Application for exemption – transfer of land used for primary production between family members – Form ODA 071 [LL-NSW-OSR710]
  • Application for exemption or refund – breakup of a marriage or defacto relationship – Form ODA 069 [LL-NSW-OSR680]
  • Application for reassessment and refund cancelled agreements for the sale or transfer of dutiable property – Form ODA 015 [LL-NSW-OSR679]
  • Concession from duty – transfers between married couples and de facto partners – Form ODA 068 [LL-NSW-OSR711]
  • EDR cancellation request – Form ODA 042 [LL-NSW-OSR]
  • Exemption from duty – transfers between married couples and de facto partners – Form ODA 067 [LL-NSW-OSR709]
  • First home buyers assistance application form – on or after 1 July 2017 and lodgement guide – Form ODA 066A [LL-NSW-OSR678]